How to Choose an Office Space

Before you look at neighborhoods or floor plans, get clear about what this office needs to accomplish in the next 12–24 months. Capture your hiring plan, the kind of work your team does (focus vs collaboration), the frequency of client visits, and any compliance requirements. Put real numbers to these so trade‑offs are obvious when you compare options.

• Team shape: heads today, hiring plan by quarter, hybrid/remote mix
• Work mode: focus work, meetings, workshops, client demos, interviews
• Must‑haves: privacy level, brand presence, security/compliance, visitor flow
• Constraints: budget band, preferred contract length, location radius

There are four common models. Pick based on how fast you are evolving and how important privacy/branding are.

1. Hot Desk: Lowest cost and maximum flexibility. Best for individuals and very small hybrid teams.
2. Dedicated Desk: Your own desk and storage in a shared area. Good when you need routine and personal setup.
3. Private Office: Enclosed cabins for small teams. Strong privacy, predictable costs, quick move‑in.
4. Managed/Enterprise Office: A custom‑built private suite or entire floor, with brandable space and bespoke IT/security.

Short commutes lift morale and productivity. Favor locations with strong public transport, parking options, and proximity to client clusters. For hiring, prioritize areas known for the roles you need (tech, design, sales).

• Check time‑to‑office from top residential pockets
• Map key client locations and travel time
• Prefer near‑metro options for reliability and cost
• Ensure access to food, banking, and quick errands

Don’t be dazzled by game rooms. Focus on what your team uses daily and what protects uptime.

• Internet redundancy (dual ISP), enterprise‑grade Wi‑Fi
• Power backup and air‑conditioning that match your hours
• Meeting rooms: number, size mix, booking system, credits
• Phone booths for calls; focus zones for deep work
• Pantry, coffee, water, cleaning, on‑site support

Normalize quotes so you compare apples to apples. Include all recurring and variable costs.

• Base fee (per desk/cabin) × seats
• Taxes, service fees, and deposits
• Overage on meeting rooms or prints
• Any add‑ons: lockers, parking, branding, custom IT

Ask for AggregateOffer‑style pricing bands (best price at your forecast seat range). That makes expansion predictable.

Avoid lock‑ins that fight your growth. Look for:

• Shorter minimum terms with renewal options
• Easy scale up/down without penalties
• Transparent move‑out conditions
• Clear SLAs for uptime, support, and maintenance

• Guest management, CCTV, controlled access
• Secure VLANs, private SSIDs, firewall options
• Locked server/IT rooms, patch panels, cabling
• Data privacy compliance if you handle sensitive info

Even in private cabins and managed offices, layout matters. Aim for daylight, acoustic control, and flow.

• Seat plan with efficient circulation
• Acoustic panels/booths for calls
• Brand wall or welcome experience for visitors
• Ergonomic chairs, monitor arms, adequate storage

Use the same checklist everywhere so your notes are comparable:

• Noise levels at peak hours
• Internet speed test and failover proof
• Meeting room availability board and policy
• Air‑conditioning comfort and ventilation
• Cleanliness, pantry quality, restroom upkeep
• Emergency exits and safety drills

Create a simple weighted scorecard. Columns for locations; rows for cost, commute, privacy, meeting rooms, IT, flexibility, brand. Weights reflect your priorities. This turns opinions into a clear decision.

Share your team size, budget band, preferred locations and must‑haves. We will send a curated shortlist with exact quotes, availability and site‑visit slots.